By: Lisa Nagele-Piazza
March 8, 2018
Workplace civility policies can cover both unlawful and inappropriate conduct
As HR professionals strive to ensure a safe and inclusive workplace for everyone, they should note that some harmful bullying behaviors that aren’t technically unlawful harassment can still be addressed in a workplace civility policy.
An employer’s policies can be more protective of employees than the law can, said Ann Fromholz, an attorney with The Fromholz Firm in Pasadena, Calif. “If having a workplace free from bullying is important to employers, they can go a long way to achieving that by modeling behavior, having a good policy and enforcing that policy.”
What Is Bullying?
Bullying is generally defined as unwelcome behavior that occurs over a period of time and is meant to harm someone who feels powerless to respond.
Verbal bullying includes teasing and threatening to cause harm, according to stopbullying.gov, a website managed by the U.S. Department of Health and Human Services.
Social bullying in the workplace might happen by leaving someone out of a meeting on purpose or publicly reprimanding someone.
A 2017 survey by the Workplace Bullying Institute estimated that 61 percent of U.S. employees are aware of abusive conduct in the workplace, 19 percent have experienced it and another 19 percent have witnessed it.
These behaviors may or may not constitute unlawful harassment. Bullying is actionable under federal law only when the basis for it is tied to a protected category, such as race or sex, explained Jessica Westerman, an attorney with Katz, Marshall & Banks in Washington, D.C. Specifically, Title VII of the Civil Rights Act of 1964 prohibits harassment on the basis of color, national origin, race, religion and sex. Other federal laws prohibit such behavior on the basis of age, disability and genetic information.
Additionally, if bullying amounts to some other civil or criminal wrong, such as assault or battery, it could amount to a claim under state law, Fromholz noted.
So a manager who is mean to everyone—who is sometimes known as the “equal opportunity harasser”—might not be engaging in unlawful conduct. But that doesn’t mean it must be tolerated in the workplace.
“Employers can have codes of conduct that address respect in the workplace and hold employees accountable if they do not treat others with respect,” Fromholz said.
State Law Trends
“In the absence of federal legislation prohibiting generic workplace bullying, several states are considering legislation that would provide severely bullied employees with a claim for damages if they can prove that they suffered mental or physical harm as a result of the bullying,” Westerman said.
Legislatures in 29 states have introduced workplace anti-bullying bills in recent years, according to the Healthy Workplace Campaign.
For example, S.B. 1013, a bill that was introduced in Massachusetts in 2017, would prohibit all “abusive conduct” against employees—even if it isn’t based on a protected characteristic.
Since Jan. 1, 2015, California businesses have been required to train supervisors on how to identify abusive conduct as part of their sexual harassment prevention training. “So far, however, there is no private right of action for bullying in the workplace,” Fromholz noted.
Even without a law against general bullying, employers can create policies and practices to prevent and prohibit such behavior. Westerman suggests that employers:
- Conduct a climate survey to learn about the problems in their particular workplace and use the survey’s findings to tailor policies and procedures to that workplace.
- Adopt clear, written anti-bullying policies in as many languages as are spoken in the workplace.
- Foster an organizational culture that prioritizes inclusion and doesn’t tolerate bullying by regularly demonstrating a commitment to anti-bullying policies.
- Conduct bystander intervention training, which empowers co-workers to intervene when they witness bullying or harassing behavior. This “helps create a sense of collective responsibility for eliminating bullying and other problematic behavior in the workplace,” Westerman said.
- Conduct workplace civility training, which may reduce the likelihood that bullying will occur by promoting respect among employees from different backgrounds and at different job levels.
- Implement clear and straightforward procedures so that employees know how and where to report incidents. These procedures should include multiple confidential reporting channels.
- Make an effort to maintain employees’ confidentiality throughout the investigation. If employees need to be identified, investigators should notify employees about the possibility that co-workers will learn about their complaints.
Workers who are victims of bullying or harassment should know they can promptly report incidents to their supervisors, management-level employees, human resource representatives or other employees designated to receive reports, Westerman said.